Work with HOBT: Community Programs Manager

After a challenging year and significant layoffs, HOBT’s current staff capacity isn’t sufficient to rebuild HOBT and the MayDay celebration in a deeply accessible and equitable way. After more than six months of hearing from our community about what is most important to carry into the future, we are ready to rebuild staff capacity and begin a new chapter!

We are excited to announce that HOBT is hiring for two new roles: Community Programs Manager and Development Manager. You can read our full announcement here.

How to Apply 

Please submit your Resume and Cover letter in separate attachments to Naomi Campion at [email protected] by December 31st, 2019. Please include ‘Community Programs Manager’ in the subject line. In your Cover Letter, we would like to get a sense of who you are and the values you bring to this work. Please also speak to your previous experience in arts admin, project management, community programming, sales or customer service, and why you are interested in working with HOBT.

This position will be open until filled with interviews beginning in early January.

 

HOBT is an equal opportunity employer. HOBT acknowledges the race, gender, and accessibility gaps in education, employment, and income present in our city, in our state, and in the Twin Cities arts community. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.  

Community Programs Manager

The Community Programs Manager ensures that HOBT’s external programs result in high-quality art experiences that engage audiences, respect artists, and strengthens the organization. The Community Programs Manager will use excellent organizational skills to coordinate the needs of our community partners with available staff, artists, and resources - whether it be for the design and implementation of a custom community art project or for the rental of puppets or theatre space. 

Reports to General Manager. This role reports to a white, cis-gendered woman in her mid-thirties.

Compensation & Benefits: $40,000 - $45, 000 1 FTE (40 hours a week)  HOBT uses the 2018 Minnesota Council on Nonprofits Salary & Benefits Survey to guide the determination of salary ranges based on job duties. 160 hours PTO per year; 10 paid holidays. HOBT provides an employer-supported medical insurance program through Benefits MN for permanent employees working at least 20 hours per week. Currently, HOBT offers a Medica plan and covers 50% of the cost for premiums for enrolled employees.

Schedule: 40 hrs per week. HOBTs business hours are 10am-4pm, Monday through Friday. Work should primarily be conducted during that time, onsite, but we offer flexible arrangements to all our staff. Some evenings and weekends required. All staff are expected to be available to work during the first weekend of May for our annual MayDay Celebration. This is a full-time position, based in the Midtown Phillips neighborhood.   

Experience:

A successful candidate will have some combination of the following experiences: 

  • Demonstrates self-awareness when working across race and culture
  • Passionate about diversity, equity, and inclusiveness
  • Experience with Google drive, Google calendar, Gmail, Microsoft Office (Excel & Word)
  • 3 or more years experience in a related field (and/or Bachelor’s Degree)
  • Excellent verbal and written communication skills
  • Experience in project management, community programming, arts administration, sales or customer service
  • Strong relationship building skills
  • Able to communicate in Spanish is a plus
  • Able to organize and coordinate multiple projects at once without losing attention to detail
  • Self-motivated, creative, detail-oriented, and able to work independently and as part of a team
  • Previous experience serving the performing arts, preferably theater and/or puppetry, is a plus
  • Understanding of or interest in HOBT’s unique artistic practice, is a plus
  • Ability to attend offsite meetings - travel to partner locations will be required

What success looks like at HOBT and in this role: 

  • Dress code: We have a casual dress code and invite our staff, artists, volunteers, and community to dress comfortably and show up as their authentic selves 
  • Our culture around deadlines and timeliness: Whenever possible, deadlines are set on a mutually agreeable basis. With the understanding that timelines change, we value meeting shared agreements and showing consideration to others.  Given the collaborative nature of our work, deadlines and timelines are shared by the staff as a team. 
  • Decision making: While HOBT is governed by a Board of Directors and an Executive Director, the HOBT Leadership Team works first to make decisions by consensus whenever possible. The Leadership Team includes Executive Director, Communications Director, Site Director, Finance Manager, and General  Manager.
  • DEI Work:  In its 46th year, HOBT is a historically White-led organization. For the past two years, HOBT has taken seriously the work of dismantling White Supremacy Culture within our organization with the intention of transforming HOBT into a genuinely equitable institution. You can read more about HOBT's equity work here.
  • Emergent Strategy: For two years, HOBT has used adrienne maree brown's book EMERGENT STRATEGY as a toolkit to build common vocabulary around the change work we want to see within our organization and our community.  
  • Your Whole Self: HOBT employees consistently report that, when compared to other workplaces, HOBT stands out as a place where employees feel like they can show up as their whole selves, both on good days and bad.
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Responsibilities:

External Program Management

Programs supported:

  • School & Community Residencies and Commissions 
  • Neighborhood partnerships and Outreach events 
  • Puppet & Avalon Space rentals
  • MayDay Parade and Festival

Relationship Management

  • Develop strong relationships and customer service to support long term partner relationships and recurring projects.
  • Identify and conduct outreach to schools, community, youth, and/or arts organizations to build participant base and partnership potential for existing programs.
  • Support community partners in their search for funding to work with HOBT (as needed)
  • Work with the Communications Director to provide copy and promote community programming as needed. Keep them apprised of projects for weekly e-newsletter, & track photo consent forms.
  • Create a welcoming experience for all rental inquiries. Work with HOBT’s Site Director and Bar Manager to ensure a quality rental experience.
  • Work with the General Manager to develop new programs and partnerships as opportunities and/or needs are identified.

Project Management

  • Generate quotes for community partners and oversee these individual project budgets. Track residency expense requests. Ensure all community projects stay within budget.
  • Work with the General Manager to approach artists as part of project design.
  • Establish and maintain contact with community partners and HOBT artists before, during and after projects via email and phone. Manage all scheduling of community projects between HOBT and community partners and HOBT artists. Update Google calendars with residency information and book internal space as needed.
  • Facilitate planning sessions between community partners & artists. Support the lead artist on each project as they plan and execute the project.*
  • Coordinate the Avalon Theatre rentals, puppet rentals, workshop space needs, building tours, and technical requirements with HOBT’s Site Director. Complete space request forms, advocate for client needs and coordinate with HOBT’s Bar Manager to organize Bar Services as needed.
  • Oversee creation and processing of all programming contracts at HOBT (including rentals). Ensure background checks and Harassment policy processes are carried out. Ensure contracts are submitted to payroll in time for processing. 
  • Order standard supplies as needed for community residencies.
  • Arrange for rental transportation as needed for arts residencies.
  • Support the Finance Director in collecting payment and processing invoices as needed.
  • Arrange for and organize photo and video documentation of program
  • Create, distribute and collect teacher, artist and client evaluations upon completion of each project
  • Site visits to program partners may be required as needed

Planning/ Reporting:

  • Budget Management: Track individual and yearly budgets for projects and programming.
  • Plan and report workflow through Project Management software, Monday
  • Track program data and contact information within the DataBank
  • Record community programming data for monthly reporting
  • Attend Staff Meetings and DEI meetings as required. Present program updates as needed
  • Submit monthly reports to the General Manager.
  • Act as historian of programming (data tracking, record keeping, documentation).
  • Support Development Manager and Executive Director in grant applications and reporting as needed.

MayDay Responsibilities

  • MayDay is HOBT's largest program, and all staff have a role. In addition to the responsibilities outlined above, the Program Manager is responsible for providing manager level oversight of an area of this program to be determined at a later date.

 

How to Apply 

Please submit a resume and cover letter to Naomi at [email protected] by December 31st. This position will be open until filled with interviews beginning the first week of January. 

 

HOBT is an equal opportunity employer. HOBT acknowledges the race, gender, and accessibility gaps in education, employment, and income present in our city, in our state, and in the Twin Cities arts community. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.